Program Coordinator (Beyond Academia)

6. Februar 2023
United States Holocaust Memorial Museum

Information about the organization

The United States Holocaust Memorial Museum is a federally chartered, nonpartisan institution that was created by the US Congress to serve as America’s national memorial to the victims of the Holocaust and an educational institution dedicated to the history and lessons of the Holocaust. The Museum seeks to educate Americans from all 50 states and all walks of life as well as international audiences. The Museum has three areas of expertise: Holocaust remembrance, Holocaust scholarship and education, and genocide prevention.

In carrying out its important memorial and educational mission, the Museum is guided by its institutional values for our workplace: Honor the memory of the victims; carry out our work with dignity, humility, integrity and respect for others; and strive for excellence through teamwork, rigor, and a culture of continuous learning. Consistent respect for others is the foundation for trust, collegiality and inclusion.

Information about the role

This position is within the Visiting Scholar Programs (VSP) branch in the International Academic Programs (IAP) at the Jack, Joseph and Morton Mandel Center for Advanced Holocaust Studies of the United States Holocaust Memorial Museum (USHMM).

The mission of the Mandel Center is to strengthen and help shape the field of Holocaust Studies through activities and programs that stimulate new research on Holocaust-related topics; encourage networking and cooperative endeavors among Holocaust scholars; and ensure the training of future Holocaust scholars.

VSP fosters the development of a new generation of scholars through transformative research residency experiences and other programs designed to support scholars at all levels of career, including doctoral candidates, early postdocs, university faculty, and those pursuing or engaged in careers outside of the tenure track or academia. VSP aims to lead the field of Holocaust studies by promoting and supporting innovative, interdisciplinary, and multidisciplinary scholarship and knowledge produced through significant research conducted in the Museum’s vast archival and artifact collections. VSP provides a forum for network building through exchange and collaboration across methodological and scientific approaches to lead the way towards the integration of the field of Holocaust studies for multi-dimensional growth.

The Mandel Center is launching the Beyond Academia Initiative (BAI) to explore new and innovative ways to support scholars outside the tenure track through postdoctoral fellowships and other programs. The fellowships will provide experience working on public history projects with museums and other organizations, teaching opportunities at community colleges and high schools, and provide time and access to resources so that the fellows can continue their research and present and publish their scholarship. In addition to the postdoc fellowships, the BAI includes writing workshops, research bootcamps, short-term fellowships, and conference travel grants. Through this initiative, the Mandel Center strives to build and grow a research community outside the traditional university setting and foster new scholarship that will contribute to the vitality of Holocaust studies.

Reporting to the Director of VSP, the Program Coordinator is responsible for the daily administration of the BAI, supports the BAI Program Officer’s work with internal and external experts, and performs other administrative functions of the VSP branch.

This is a full-time donated, five-year term position (non-Federal) paid with the Museum’s private funds. Salary is commensurate with experience.

This position is located in Washington, DC and is telework eligible, within the local commuting area of the Museum worksite.

Duties, and Responsibilities for the role

  • Assemble and distribute application materials to reviewers for annual postdoctoral fellowships, alternative academic fellowships writing groups and boot camps, and travel and research grants.
  • Create promotional and other materials including brochures, event invitations and application forms.
  • Manage the BAI budget to include creation of vendor accounts and initiative requisitions and receivers.
  • Create vendor accounts for BAI participants and initiate requisitions and receivers to ensure timely payments.
  • Facilitate onboarding of postdoctoral fellows and program participants to include arranging for network access and badging.
  • Plan, organize, and lead orientation activities.
  • Provide organizational and administrative support for both onsite, in-person programs and remote programs.
  • Develop and maintain a network of BAI participants to foster engagement with each other, the Mandel Center, and Holocaust studies.
  • Create and maintain files for each fellow to include items such as: application, award letter, visa details, payments, etc.
  • Serve as the main initial internal and external point of contact about the BAI and provide potential applicants with information about the BAI program and competitions
  • Edit and format fellows’ biographies and research project summaries for the Museum’s website.
  • Gathers, organizes, and provides access to data and Key Performance Indicators (KPIs) for department, office, and Museum reports
  • Draft reports including BAI donor reports and statistics related to the BAI, VSP, and program participants
  • Preforms other duties as assigned

Minimum Qualifications for the role

  • Experience developing and implementing internal systems, procedures, and controls.
  • Ability to work strategically towards goals; track, measure, and analyze success indicators; and report progress.
  • Excellent verbal and written communications skills.
  • Ability to work both independently and as part of a team and adapt to changing priorities.
  • Advanced knowledge of spreadsheets, databases, and other systems.
  • Experience with video-conferencing platforms and programs.


Preferred Qualifications for the role

  • Bachelor’s degree.
  • Knowledge of Holocaust-related subject matter.
  • Experience working in an international environment.
  • Knowledge of the Museum and Mandel office activities, programs, policies, mission, and objectives.
  • Familiarity with survey tools such as Survey Monkey Apply and other Survey Monkey products.
  • Ability to create and use professional and digital outreach methods.

Interested applicants must send their resume and cover letter; applications without a cover letter will not be considered.

The Museum is committed to cultivating and maintaining a culture of diversity, equity, accessibility and inclusion (DEAI).

Benefits Highlights:

The U.S. Holocaust Memorial Museum values employee wellness, work-life balance and the diversity of what this means for individual employees in life and work. We are proud to offer a comprehensive benefits package for benefits-eligible employees that includes generous paid leave benefits, health, dental, and vision insurance, flexible spending accounts, a health savings account with an employer contribution, 403(b) retirement plan with a generous employer match and contribution, group term and supplemental life insurance, short and long-term disability, commuter subsidy, access to two employee assistance programs, as well as voluntary critical illness and accident insurance coverage, long-term care and pet insurance options. Our policies also support telework and other flexible schedule options based on the job, work and team collaboration requirements.

More information

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